Bookkeeping
Books that are current today, not three weeks after month end
Continuous reconciliation, payables and receivables, payroll, inventory and state regulatory filings, for construction and the trades, professional services, and medical and dental practices in Southwest Washington, the Portland, Oregon metro area, and across the nation.
Starting at $375 per month, software included.
Your accounting software subscription is part of the fee, approximately $85 a month of value for each business.
What is our Bookkeeping offering?
Monthly statements that land three weeks after month end are a historical record. They tell you what happened at a point when nothing can be done about it, which is why so many owners stop reading them. Our ledger is fed directly by your banks, processors, payroll and point of sale, and reconciled as the transactions arrive rather than in a scramble at the start of the following month. Ask what your margin looks like today and the answer is already there. Each month is closed within days of ending, not weeks.
A continuous close
Your books are reconciled as the transactions happen rather than in a scramble three weeks after month end, so your financial statements are current whenever you ask for them. The month itself closes within days of ending, not weeks.
Integrations, not data entry
Your banks, processors, payroll, and point of sale feed the ledger directly. Fewer hands on the data means fewer places for it to go wrong, and it is why the books can stay current, up to the day.
What's included in bookkeeping
Every bookkeeping engagement is built from the same set of services. Your quote shows exactly which ones your answers include.
Core bookkeeping
- Always available - We strive for immediate turnaround and no longer than a day
- 30 minute monthly sync
- Financial statements kept continuously current, not reconstructed at month-end
- Your accounting software subscription, paid for and included in the monthly figure
- Bank and credit card reconciliation every month
- Automated transaction categorization, with rules tuned to your business
- Direct integrations with your banks, payment processors, and point of sale
- Balance Sheet, Income Statement, Statement of Cash Flows delivered monthly
- Year-end close and a tax-ready package for your tax preparer.
Accounts payable
- Vendor bill intake, coding, and document capture
- Approval routing before anything is paid
- Scheduled payment runs on your cadence
- Vendor records and W-9 tracking maintained year-round
- Purchase order matching, with mismatches flagged before payment
- Accounts Payable software costs included
- Expense receipt capture
Payroll
- Payroll runs on your schedule, with direct deposit and pay stubs
- New-hire setup, W-4s, and worker classification
- Year-end W-2s and contractor 1099s
- State payroll registrations and quarterly filings in every state you pay staff
- Labor costs mapped into your books, so job margins are real
- Payroll software costs included
Accounts receivable
- Customer invoicing on your billing schedule
- Incoming payments applied and deposits reconciled
- A monthly accounts receivable aging report, sent to you
- Automated payment reminder emails to Customers
Job costing
- Labor, materials, and subcontractor costs coded to each job
- Profit by job, project, or property, reviewed each month
Inventory management
- Inventory counts reconciled to your books
- Cost of goods sold tracked and adjusted every month, so margins are real
- Point-of-sale and e-commerce stock kept in step with your ledger
State & regulatory filings
- Registrations, returns, and deadlines tracked for every state you file in
- Sales, B&O and other state business taxes filed
Setup & catch-up
- A clean set of books built from scratch: chart of accounts, opening balances, and your bank feeds connected
- Past months brought up to date and reconciled to the bank
Scope is confirmed together in your consultation meeting.
What this looks like in practice
A margin question answered on the spot
An owner mid-quote wanted to know whether the last three jobs of this type had made money. Under a monthly close the honest answer is 'ask me in three weeks'. Under a continuous close, you can have an immediate response via text or your favorite chat application.
A cleanup that ended in a $6k correction
Fourteen months of records from a departed bookkeeper, with the prior year no longer agreeing with the return that had been filed. Rebuilding the closing balances turned up excise tax that had been duplicated.
The month nobody had to scramble
The least dramatic outcome and the one clients notice most: because reconciliation happens continuously, the start of the month is not a week of scrambling to collect receipts or verify a month's worth of categorized transactions. Nothing happens. That is the product.